There are so many details involved in a wedding that all wedding planners make a check list. Having a check list is obviously important as even the experts use one. Experienced wedding planners also check their lists several times as they know how easy it can be to miss something when there is so much to plan and so much that could go wrong if they do not keep their minds focused on the task. Knowing what stage everyone is at any given time is vital if the plans are to be successful. It is also important to be on top of things, as only then can the unforeseen event or circumstance be treated with efficiently, and and minimal impact on the plans for the wedding day.
1 The Theme
This is the first thing a wedding planner will need to sort out on their check list, apart from perhaps determining the budget for the event (although these two tend to go hand in hand). Some weddings have a definite theme such as beach, country, rock and roll, Caribbean, etc., while others have no obvious theme. This aspect of the wedding plans tend to dictate the way everything else is coordinated. Once this decision is made then everything else can be sorted out and arranged.
2 Where And When
Setting the date is the next area to tackle. Although invitations are not typically sent out until eight or six weeks before the wedding, the venue can dictate dates. The more popular the venue, the earlier it will need to be booked. If the couple opt for a church and reception, then there are two chapters to book. If however, the couple go for a civil wedding in a country hotel then there may only be one venue (although the registrar will have to be booked). It may also be possible to have an evening event at the same site as the reception. Some people opt for a Friday wedding with a Friday buffet for their wider circle of friends. This can be helpful as many popular places book up on the traditional Saturday quite quickly. If there is a theme to the wedding then this may need to be arranged very early on depending on the seniority of the theme. This is where a wedding planner could be invaluable as they will have a wide range of contacts who can cater for many different themes.
3 Food, Flowers, Décor, And More!
The idea of the check list is that as the day draws nearer, the checklist grows shorter. The food for the wedding day will need to be planned quite early on. It is usually arranged three or even four months before the day. Quite often avenues, or caterers, will arrange tasting sessions. This can be quite useful in deciding what you like and what will be suitable for the day. People choose a different menu depending on the time of the year and quite often there is a children's option plus a special diet option for vegetarians. It is also quite usual to organize the cake at this time too.
With regard to the wedding dress and those for the bridesmaids, the bride usually takes most control of selection. However, it is not unknown for wedding consultants to be willing to be on hand to help if needed, and the chief bridesmaid usually helps too. All dresses are usually ready about a month before the wedding. This leaves time for any last minute extras, as well as the coordinating of make-up and hair for the day.
As for the flowers and décor of the avenues, this is usually planned in the last few months before the wedding. The options will be dictated by the theme and the time of year as to what flowers and foliage are easily available. The setting for the wedding and the reception will also have an impact on what arrangements to use on the day. It is also a good time to consider the invitations and place settings so that they can be included in the overall plans. Many couples also arrange their wedding favours about this time too so that everything can be coordinated.